NOTICE TO BIDDERS
BOROUGH OF MADISON, MORRIS COUNTY, NEW JERSEY
DOCUMENT SCANNING & INDEXING SERVICES AND ALTERNATES
NOTICE IS HEREBY GIVEN that sealed proposals will be received by the Borough of Madison, Morris County, New Jersey, in the Planning Board Room, 2nd Floor, Hartley Dodge Memorial, 50 Kings Road, Madison, New Jersey on THURSDAY, FEBRUARY 22, 2007 AT 10:00 A.M. prevailing time, and at that time will be publicly opened and read for the DOCUMENT SCANNING & INDEXING SERVICES AND ALTERNATES. Proposal prices shall remain firm for a period of sixty (60) days.
In addition to the proposal, each bidder may be required to submit a statement of his/her qualifications, financial ability, and a non-collusion affidavit. Failure to submit same with the proposal may result in rejection of the proposal. All proposals must be submitted on the Proposal Forms furnished by the Borough. Proposals on any other forms will not be accepted. Proposal documents and specifications are available at the Borough Clerk's Office, Hartley Dodge Memorial, 50 Kings Road, Madison, NJ from 8:00 A.M. – 4:30 P.M., Monday - Friday.
Proposals shall be addressed to the Borough Clerk, Borough of Madison, Hartley Dodge Memorial, 50 Kings Road, Madison, New Jersey 07940. Each Proposal must be enclosed in a SEALED ENVELOPE, properly endorsed with the name of the Bidder, with the designation "BOROUGH OF MADISON, SEALED PROPOSAL, DOCUMENT SCANNING & INDEXING SERVICES AND ALTERNATES, FEBRUARY 22, 2007, 10:00 A.M.". Any envelope that is received that is not properly marked causing it to be opened prior to the proposal will be invalidated. Proposals may be received before the hour designated in this office, if they are mailed or hand delivered in person. The Borough of Madison will not be responsible for any proposal that is sent by mail or other form of carrier which is lost or which arrives after the proposal date and time, THURSDAY, FEBRUARY 22, 2007 at 10:00 a.m.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Borough of Madison reserves the right to reject any or all proposals and to waive any informalities therein and to accept any proposal that will be in the best interest of the Borough of Madison, New Jersey according to N.J.S.A. 40A:11-1. The Borough of Madison reserves the right to make separate purchase awards for various sizes and kinds of materials or equipment required, based on the low unit proposals submitted on such items.
The Borough of Madison reserves the right to delete sections of work from the contract after the award of the proposal has been made due to funding or other reasons. The prices bid for various items of work shall not be adjusted due to the deletion of any work due to the variation of any quantity for the various items scheduled in the Proposals.
JAMES R. ALLISON, Administrator