NOTICE TO BIDDERS
BOROUGH OF MADISON, MORRIS COUNTY, NEW JERSEY
REHABILITATION OF HARTLEY DODGE MEMORIAL

SEALED BIDS will be received by the Borough of Madison, County of Morris, State of New Jersey, in the Council Chambers, Room 320, Top Floor, 205 Madison Avenue (off Danforth Road), Madison, New Jersey, on THURSDAY, APRIL 16th, 2009, AT 10:00 AM, prevailing time, and at that time will be publicly opened and read for the REHABILITATION OF HARTLEY DODGE MEMORIAL. Bid prices shall remain firm for a period of sixty (60) days.

Bids shall be addressed to the Borough Clerk, Borough of Madison via:

US Mail ONLY: 50 Kings Road, Madison, NJ 07940 OR
Hand-delivery or other carrier/delivery service (NOT US Mail): 205 Madison Avenue (off Danforth Road), Room 211, Madison, New Jersey 07940.

Each Proposal must be enclosed in a SEALED ENVELOPE, properly endorsed with the name of the Bidder, with the designation "BOROUGH OF MADISON, SEALED BID, REHABILITATION OF HARTLEY DODGE MEMORIAL, THURSDAY, APRIL 16th, 2009, 10:00 AM". Any envelope that is received that is not properly marked causing it to be opened prior to the bid will be invalidated. Bids may be received before the hour designated in this office, if they are mailed or hand delivered in person. The Borough of Madison will not be responsible for any bid that is sent by mail or other form of carrier which is lost or which arrives after the bid date and time, THURSDAY, APRIL 16, 2009 AT 10:00 AM.

The project includes, generally, but is not limited to:

1. Selective interior building and MEP systems demolition.

2. Removal of asbestos insulation.

3. Alteration of existing construction to provide new court facilities

4. Alteration of existing construction to provide improved fire safety

5. Installation of new elevators and ramps to provide building accessibility

6. Rehabilitation of existing spaces including MEP system upgrades

Eligible bidders for this project have been previously selected through public notice and submission of pre-qualification statements. All eligible bidders have been previously notified.

In addition to the proposal, each bidder may be required to submit a statement updating his or her qualifications, experience, financial ability, equipment and a non-collusion affidavit. Failure to submit same with the proposal may result in rejection of the bid. All bids must be submitted on the Proposal Forms furnished by the Borough. Bids on any other forms will not be accepted. Bid documents and specifications are available for purchase from March 2, 2008 through March 17, 2008 at the offices of Holt ∙ Morgan ∙ Russell Architects located at 821 Alexander Road, Suite 115, Princeton Township, NJ from 8:30 AM to 5:00 PM, Monday Friday. The purchase cost of $100 per copy is required at the time of pick-up.

A mandatory pre-bid meeting shall be held in the Planning Board Room, 2nd Floor, Hartley Dodge Memorial, 50 Kings Road, Madison, New Jersey on Tuesday, March 17th at 2:00 PM. Attendance by bidders is required for acceptance of bids. Bid documents and specifications shall be available for purchase at this meeting.

Sealed Proposals must be accompanied by: (1) a duly executed Bid Proposal Guarantee in the form set forth in the Bid Package; (2) a certified check, cashier's check or bid bond, payable to the Borough of Madison, in an amount equal to 10% of the bid (based upon the highest total bid, if alternative bids are involved), but not to exceed $20,000, and (3) a duly executed Certificate of Surety and Power of Attorney on the standard New Jersey Statutory bond form, as set forth in the Bid Specifications, issued by a surety company licensed to do business in the State of New Jersey.

The Borough of Madison reserves the right to reject any or all bids and to waive any informalities therein and to accept any bid that will be in the best interest of the Borough of Madison according to N.J.S.A. 40A:11-1.

Bidders are required to comply with the provisions of the New Jersey Prevailing Wage Act, Chapter 150 of the Laws of 1963, effective January 1, 1964. Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.

Attention is called to the fact that the contractor must ensure that employees and applicants for employment are not discriminated against because of their race, creed, color, sex or national origin and to the greatest extent possible, opportunities for training and employment shall be given to lower-income residents of the project area and that, when possible, contracts shall be awarded to business concerns owned by area residents. Bids for proposals in excess of $l00,000 must be accompanied by a written Affirmative Action Plan.

Raymond M. Codey
Administrator