NOTICE TO BIDDERS
BOROUGH OF MADISON, MORRIS COUNTY, NEW JERSEY
INTERIOR RENOVATIONS, MADISON CIVIC CENTER, 28 WALNUT STREET

SEALED BIDS will be received by the Borough of Madison, County of Morris, State of New Jersey, in the Planning Board Room, 2nd Floor, Hartley Dodge Memorial, Kings Road, Madison, New Jersey, on TUESDAY, OCTOBER 21, 2003 AT 10:00 AM, prevailing time, and at that time will be publicly opened and read for the INTERIOR RENOVATIONS, MADISON CIVIC CENTER, 28 WALNUT STREET. Bid prices shall remain firm for a period of sixty (60) days.

Bids shall be addressed to the Borough Clerk, Borough of Madison in the Hartley Dodge Memorial Building on Kings Road, Madison, New Jersey 07940. Each Bid must be enclosed in a SEALED ENVELOPE, properly endorsed with the name of the Bidder, with the designation "BOROUGH OF MADISON, SEALED BID, INTERIOR RENOVATIONS, MADISON CIVIC CENTER, 28 WALNUT STREET, OCTOBER 21, 2003, 10:00 AM". Any envelope that is received that is not properly marked causing it to be opened prior to the bid will be invalidated.

Bids must be hand delivered at the time and place designated above. Bids that are mailed, sent using a carrier or dropped off prior to the bid opening will NOT be accepted.

The project includes, generally 4,750 sf of second floor building renovation during regular operating hours, and including but not limited to:

1. Interior Office Demolition, Electric and Plumbing Disconnects.

2. Existing HVAC System Demolition and Removal.

3. Electrical, Controls, Communications and Plumbing Systems Installation.

4. Interior HVAC Horizontal System Design & Installation.

                    5. Sheet metal and Flexible Ductwork Design & Installation.

                    6. Assembly Area Floor Joist Steel Reinforcement.

                    7. Carpentry for Dividing Walls and Openings.

                    8. Suspended Ceilings and Floor Finishes.

                    9. Paint and Final Cleanup by December 31, 2003.

                    10. Job Superintendence, Building Permits and Fees, General Conditions.

In addition to the bid, each bidder may be required to submit a statement of his or her qualifications, experience, financial ability, equipment and a non-collusion affidavit. Failure to submit same with the bid may result in rejection of the bid. All bids must be submitted on the Bid Forms furnished by the Borough. Bids on any other forms will not be accepted. Bid documents and specifications are available at the Borough Clerk’s office in the Hartley Dodge Memorial, Madison, NJ from 8 AM to 4:30 PM, Monday – Friday.

Sealed Bids must be accompanied by: (1) a duly executed Bid Proposal Guarantee in the form set forth in the Bid Package; (2) a certified check, cashier's check or bid bond, payable to the Borough of Madison, in an amount equal to 10% of the bid (based upon the highest total bid, if alternative bids are involved), but not to exceed $20,000, and (3) a duly executed Certificate of Surety and Power of Attorney on the standard New Jersey Statutory bond form, as set forth in the Bid Specifications, issued by a surety company licensed to do business in the State of New Jersey.

The Borough of Madison reserves the right to reject any or all bids and to waive any informalities therein and to accept any bid that will be in the best interest of the Borough of Madison.

The Borough of Madison reserves the right to delete sections of work from the contract after the award of the bid has been made due to funding or other reasons. The prices bid for various items of work shall not be adjusted due to the deletion of any work due to the variation of any quantity for the various items scheduled in the Bids. The Borough of Madison reserves the right to make separate purchase awards for various sizes and kinds of materials or equipment required, based on the low unit bids submitted on such items.

Bids for this contract will be accepted only from bidders who have been properly qualified in accordance with the requirements of the Specifications.

Bidders are required to comply with the provisions of the New Jersey Prevailing Wage Act, Chapter 150 of the Laws of 1963, effective January 1, 1964. Bidders are required to comply with the requirements of P.L. 1975, C. 127 (N.J.A.C. 17:27).

Attention is called to the fact that the contractor must ensure that employees and applicants for employment are not discriminated against because of their race, creed, color, sex or national origin and to the greatest extent possible, opportunities for training and employment shall be given to lower-income residents of the project area and that, when possible, contracts shall be awarded to business concerns owned by area residents. Bids for proposals in excess of $l00,000 must be accompanied by a written Affirmative Action Plan.

 

JAMES R. ALLISON
Administrator