New Employee

Welcome to the Borough of Madison. We could not be more excited that you are here!

Congratulations on accepting your job offer! Once you have received and accepted your job offer at the Borough of Madison, there are some important steps to complete before you arrive for your first day of work. This page includes important information about those steps, including required documentation, parking permit, training and health/dental options.

Use this page as a quick reference for tracking your progress and finding necessary resources. If you have any questions, please contact:

Sandy Emmerich
(973) 593-3050
emmerichs@rosenet.org 

Proof of COVID-19 Vaccination

Effective September 1, 2021, all persons newly hired for employment by the Borough of Madison must provide proof of being "fully vaccinated" against COVID-19 as a condition of employment. 

Fully vaccinated" against COVID-19 means:

  • 2 weeks after second dose in a two-dose vaccine series (e.g., Pfizer or Moderna); or
  • 2 weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen)

You cannot start work as a borough employee unless such proof is provided. To provide evidence, you must present a proof of vaccination upon your first day. Proof can be an image of your vaccination card, Docket App, or other government record.

Required Documentation 

To help with the on-boarding process, please find below the forms which are required to be submitted on your first day. Theses forms are fillable. Please fill them out, print them and bring them with you on your first day.

  • W-4
    This is the required employee withholding allowance certificate. It's required to be filled out by all employees.
  • I-9
    In addition to the I-9 form, please bring acceptable identification, which includes a passport - or - a drivers license AND a copy of your social security card (see page 3 for more information).
  • Direct Deposit
    In addition to the direct deposit form, please bring either a copy of a void check, or information from your bank/bank website which shows the routing and account numbers.
  • Contact Information
    This information is for emergency use only.
  • Emergency Alert System
    This system will be used to send alerts in the event of borough department closures.
  • Parking Permit
    Will you need to park your car? If so, please fill out the parking permit application. Your permit will be available on your first day.

Required Training

In order to comply with federal and State guidelines and ensure a safe, productive and healthy work environment at the Borough of Madison, new employees are required to complete the following training prior to your first day:

Medical and Dental Information 

Medical Insurance

Our medical insurance provider is State Health Benefits. In the below link you will find a summary outlining and comparing each of the five plans offered by the Borough of Madison, the premiums for each plan, and a percentage chart to calculate your cost based on your salary.

Medical Insurance and Prescription Plans

Dental

Dental Insurance

Our Dental provider is Delta Dental. A benefit summary sheet can be found at the above link.

SHBP Waiver

If you elect to not participate bring in a copy of your current health care provider insurance card. You may be entitled to a healthcare reimbursement up to $5,000 depending on your coverage plan.

Additional Documents for Reference

On Your First Day

Maple AveParking will be available in the Borough Employee Parking lot on Maple Avenue.

Please remember to bring the above required forms, along with required documentation. Your supervisor should direct you to the Personnel Department where you will need to turn our forms into, receive your parking pass and get your employee ID and number, which is required for punching in and out every day.

During your visit to the Personnel Department you will have an opportunity to meet your fellow employees before returning to your respective department.

Additional Benefits Offered

Lincoln Financial Group

What is a 457 retirement plan? 

The 457 is a tax-deferred retirement plan designed to help you to invest regularly for your retirement. It is offered to you through your employer, and is available only to public employees and certain employees of many tax-exempt organizations. Your contributions are taken directly from your salary before it is taxed, and each plan offers you a selection of investment options.

If you are interested in enrolling or have any questions regarding the 457 retirement plan, please contact Lincoln Financial Group at 1-800-445-2448, Bruce Linger at extension 4564.

Aflac Disability Insurance

If you are interested in finding out about Aflac Insurance (costs are 100% borne by the employee) please contact James Close, Aflac agent, directly at 973-492-3900.

FDU Federal Credit Union

If you are interested in finding out about the FDU Federal Credit Union, please contact Member Services at 973-443-8915.

YMCA

The Madison Area YMCA offers Borough of Madison employees a discount. Please see Sandy Emmerich or email emmerichs@rosenet.org for more information and application.

Employee Assistance Program

The Borough offers an Employee Assistance Program, CONCERN, through the Atlantic Health System. This is confidential short time counseling for employees and their families. They can offer you support and direction towards resolving your challenges. Call 800-242-7371.